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Executive: Mayoral Support and International Relations and Manager in charge of the Office:

  • Provide administrative support and advice to the mayor in carrying out all his political responsibilities
  • Oversee management of diary, correspondence, year planner, including Speeches of the Mayor and councillors, etc
  • Compile the Mayoral Annual Reports;
  • Oversee protocol arrangements and ceremonial functions of the City,
  • Manage the City’s international relations
  • Manage the City local cooperation,
  • Ensure effective management of the intergovernmental relations,
  • Coordinate mayoral directives with Office of the Chief Executive Officer and service departments, and;
  • Overall office management (human and finance resources)

Contact: Christopher Eita | Executive: Mayoral Support and International Relations
Tel: +264 61 290 2285 | Fax: +264 61 290 2091 | Email:

Executive Secretary to the Mayor:

  • Co-ordinate the Mayor’s and councillors’ diaries
  • Screening of Mayoral appointments
  • Provision of councillors administrative support
  • Handling incoming and outgoing mail / correspondence
  • Acknowledgement/Typing of mayoral correspondences
  • Provision of secretarial duties to the City’s Public Events and Ceremonial Committee
  • Coordinating mayoral public events and ceremonies
  • Beverage and Refreshment Services

Contact: Ms. Martha Haimbodi
Tel: +264 61 290 2574 | Fax: +264 61 290 2091 | Email:

Business Support

Office Administrative Support:
  • Provision of front office and reception services
  • Filing, archiving and registry
  • Coordinate referrals and follow ups

Contact: Winnie Mapani | Administration Support Service Officer
Tel: +264 61 290 2353 | Fax: +264 61 290 2091 | Email:

Business Support

Courier and Messenger Services:
  • Provision of courier/delivery services, including Management Committee and Council documents, articles etc

Contact: Martha Hendjala | Coordinator:
Courier Services Tel: +264 61 2902286 | Fax: +264 61 2902091 | Email:

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